Plan an ASCA Event!

ASCA's members are the core of the organization and we are thankful to the hundreds of volunteers who give of their time, talents, and expertise to create content, programs, and community!

Have a great idea for an meeting, program, or event? Visit the appropriate link below to get started! Please submit all requests no later than two weeks prior to the event. You can review our policies and procedures here: ASCA Meetings Process

For all events, please review the ASCA Event Accessibility Guidelines
For virtual events, please review the ASCA Online Code of Conduct
For in-person events, please review our Health and Wellness Protocols
To report concerning behavior that occurred at an ASCA event, you can complete the Tell Someone form



Meetings: Submit a Meeting Request
  • Ideal for committees, communities of practice, and regions to connect in a virtual environment.
  • The purpose of the meeting is to conduct business of the group.  
  • Meeting planning, and facilitation are the responsibility of the meeting planner.
  • ASCA will provide a Zoom line and/or updated membership roster. The ASCA Central Office will send meetings links to all those registered for the event and those who are listed as members of the group on the ASCA website. 
  • Meetings will be included on the ASCA calendar and open to the entire ASCA membership.
  • Have an idea for a topic to share with your student conduct colleagues? Consider presenting it as a webinar!
  • Presenters entitled to two free webinar registrations for use by institution colleagues.
  • Presenters may receive a 20% revenue share, split between presenters, when feasible.
  • Planning form will require preferred dates/times, presenter information/brief bio, and session abstract.
  • ASCA will handle registration, promotion, logistics, and provide a host. Webinar pricing is determined at the discretion of the Executive Director.
  • ‚ÄčThis form is most appropriate when planning an event such as a seminar, training, or drive-in to be hosted via a virtual platform.
  • Can also be an opportunity for affinity and/or identity groups, committees, communities of practice, regions, etc. to do more structured education, such as a panel or speaker to address a specific topic germane to the group. Programs fitting this description will be included on the ASCA calendar and open to the entire ASCA membership. However, if the intended audience is a specific identity, that information will be included in the registration information.  For example,  this program intended for women of color. 
  • ASCA will facilitate registration and collect related fees, if applicable.
  • Program planning is the responsibility of event planner(s), however ASCA staff is available to assist with logistics.
  • If partnering with another organization, MOU must be signed by all entities prior to promotion of event. 
  • Expenses must be approved by ASCA Staff prior to commitments such as honorariums, registration fees, or other items with financial implications.
  • ASCA will approve financial support for an event built on a zero-based budget (ie: anticipated income budgeted to meet or exceed expenses). The most common expenses for virtual events are closed captioning and/or virtual platform hosting such as Zoom or Tovuti.
In-Person Event: Program Planning Form
  • Ideal for in-person meetings, seminars, trainings, or drive-ins.
  • ASCA will facilitate registration and collect related fees, if applicable.
  • Program planning is the responsibility of event planner(s), however ASCA staff is available to assist with logistics.
  • If partnering with another organization, MOU must be signed by all entities prior to promotion of event. 
  • Expenses must be approved by ASCA Staff prior to commitments such as honorariums, catering, facility rental, etc.
  • ASCA will approve financial support for an event built on a zero-based budget (ie: anticipated income budgeted to meet or exceed expenses). More information on financial planning for events can be found in the volunteer leadership guide, at the form link above, or by contacting ASCA Staff for assistance.
  • ASCA uses the Tovuti Learning Management System for programs like Gehring Academy.
  • Online learning modules could center around specific topics, current issues, or promising practices. These would be more in-depth opportunities than a single webinar or event.
  • As with other engagement, ASCA Central Office will assist with logistics.
  • Do you have an idea for an (a)synchronous learning opportunity? Submit your suggestion here! The Assistant Executive Director will then connect with you.
 
 
For more information on the above forms and their related processes, contact asca@theasca.org.