Plan an ASCA Event!

ASCA's members are the core of the organization and we are thankful to the hundreds of volunteers who give of their time, talents, and expertise to create content, programs, and community!

Have a great idea for an event, meeting, webinar, or other educational program? Visit the appropriate link below to get started!


Webinars: Webinar Proposal Form
  • Have an idea for a topic to share with your student conduct colleagues? Consider presenting it as a webinar!
  • Presenters entitled to two free webinar registrations for use by institution colleagues.
  • Presenters may receive a 20% revenue share, split between presenters, when feasible.
  • Planning form will require preferred dates/times, presenter information/brief bio, and session abstract.
  • ASCA will handle registration, promotion, logistics, and provide a host. Webinar pricing is determined at the discretion of the Executive Director.
  • ‚ÄčThis form is most appropriate when planning an event such as a seminar, training, or drive-in to be hosted via a virtal platform. 
  • ASCA will facilitate registration and collect related fees, if applicable.
  • Program planning is the responsibility of event planner(s), however ASCA staff is available to assist with logistics.
  • If partnering with another organization, MOU must be signed by all entities prior to promotion of event. 
  • Expenses must be approved by ASCA Staff prior to commitments such as honorariums, registration fees, or other items with financial implications.
  • ASCA will approve financial support for an event built on a zero-based budget (ie: anticipated income budgeted to meet or exceed expenses). The most common expenses for virtual events are closed captioning and/or virtual platform hosting such as Zoom or Tovuti.
In-Person Event or Meeting: Program Planning Form
  • Ideal for in-person meetings, seminars, trainings, or drive-ins.
  • ASCA will facilitate registration and collect related fees, if applicable.
  • Program planning is the responsibility of event planner(s), however ASCA staff is available to assist with logistics.
  • If partnering with another organization, MOU must be signed by all entities prior to promotion of event. 
  • Expenses must be approved by ASCA Staff prior to commitments such as honorariums, catering, facility rental, etc.
  • ASCA will approve financial support for an event built on a zero-based budget (ie: anticipated income budgeted to meet or exceed expenses). More information on financial planning for events can be found in the volunteer leadership guide, at the form link above, or by contacting ASCA Staff for assistance.
Virtual Meeting: Virtual Meeting Request
  • Ideal for affinity and/or identity groups, committees, communities of practice, regions, and related entities to connect in a virtual environment.
  • Meeting planning, and faciliation are the responsibiliity of the meeting planner.
  • Upon request, ASCA will provide a Zoom line and/or updated membership roster. Additional support including, but not limited to, registration, fee collection, or ASCA marketing require application of a participant fee as determined by the Executive Director.
  • Inclusion on the ASCA calendar is reserved for events open to the entire ASCA membership. Meetings reserved for specific groups require the meeting planner be responsible for promotion to the intended audience.
  • ASCA welcomes guest bloggers on a rolling basis.
  • Content must be applicable to the field of student conduct administration. Blog proposal and final content will be reviewed by the Creative Content Committee prior to posting.
  • Excellent way to support ASCA, share knowledge, and get published!
  • Form requires basic topical information and intended abstract. 

For more information on the above forms and their related processes, contact asca@theasca.org.